NovaScribe transcribes your meeting recording with speaker labels and timestamps, then generates an AI summary with key points, decisions, and action items. Upload a recording or use the meeting bot to capture live. Export to TXT or DOCX for your minutes template.
NovaScribe produces the raw material (transcript + AI summary). For formal minutes formatting (Robert's Rules, board templates), you structure the output in your document tool.
Best for: Board meetings, standups, client calls, all-hands, and any meeting that needs a record.
Meeting Minutes vs. Meeting Notes vs. Meeting Transcript
These three terms are often confused. Understanding the difference matters for compliance and productivity.
| Transcript | Notes | Minutes | |
|---|---|---|---|
| What it is | Every word spoken, with timestamps | Key points and informal summaries | Formal structured document |
| Volume | 8,000+ words/hour | 500-1,000 words | 1-2 pages |
| Contains | Raw verbatim text | Highlights, personal reference | Attendees, decisions, motions, action items |
| Legal use | Backup/reference | No formal standing | Often legally required |
NovaScribe produces transcripts + AI summaries (which serve as notes). You build minutes from these. See also: AI meeting summary and meeting transcription.
What Meeting Minutes Must Contain
Formal / Corporate Minutes
Board meetings, corporate governance, compliance
- Date, time, and location
- List of attendees with roles
- Approval of prior minutes
- Motions made, votes taken, results
- Key decisions and rationale
- Action items with owners
- Adjournment time
Modern Team Minutes
Standups, project meetings, 1-on-1s
- Attendees
- Topics discussed (brief summaries)
- Decisions made
- Action items with owners and deadlines
- Next steps / follow-up items
- Timestamps linked to recording
How It Works
Upload recording or send bot
Upload your meeting recording (any format) or paste the meeting link for the NovaScribe bot to join Zoom, Meet, or Teams live.
AI transcribes + extracts minutes
Speaker labels, timestamps, decisions, and action items are automatically identified and structured from the conversation.
Download and finalize
Export as DOCX or TXT. Paste into your minutes template, add agenda items and formal structure, then distribute.
Two Ways to Capture
Upload Recording
Record with your phone or laptop, or export from Zoom/Teams/Meet, then upload to NovaScribe.
Best for: Past meetings, recordings from others, when bots aren't allowed.
Meeting Bot
Paste the meeting link and the NovaScribe bot joins and records. AI summary generated automatically after the meeting ends. Uses 3x credits.
Best for: Live meetings where you want hands-free capture.
40% of enterprises now restrict third-party meeting bots (Gartner). If your company restricts bots, the upload workflow is the alternative.
What You Get
Everything you need to produce structured meeting minutes from any recording.
Speaker identification
Know who said what — essential for assigning action items and attributing decisions to the right person.
Decisions and action items
AI automatically extracts decisions made and action items with owners from the conversation flow.
Meeting bot for Zoom, Meet, Teams
Paste the meeting link and the bot joins live, records, and transcribes. AI summary generated automatically after the meeting ends.
100+ languages
Works for multilingual team meetings. Transcription and summaries generated in the language spoken.
Export to DOCX
Download your transcript and AI summary as DOCX. Paste directly into your minutes template for distribution.
Affordable for teams
From $2/month for individuals. Team plan at $5/seat/month with meeting bot included.
Meeting Minutes Template
Copy this template and fill it with NovaScribe output. Speaker labels become attendees, AI summary sections become agenda items.
# Meeting Minutes — [Date] **Meeting:** [name/topic] **Date/Time:** [date, start–end] **Location:** [room / Zoom link] **Attendees:** [names, from NovaScribe speaker labels] **Absent:** [names] ## Agenda Items ### 1. [Topic from NovaScribe summary] - Discussion: [key points from transcript] - Decision: [from AI summary "decisions" section] - Action: [owner] — [task] — [deadline] ### 2. [Topic] - Discussion: [...] - Decision: [...] - Action: [...] ## Action Items Summary | Action | Owner | Deadline | Status | |--------|-------|----------|--------| | [from AI summary] | [from speaker labels] | [date] | Open | ## Next Meeting - Date: [...] - Agenda: [...]
Who Needs Meeting Minutes?
Board meetings
45 of 50 US states require corporate board minutes to be on file. Failure means personal liability risk for directors.
Team standups & sprint reviews
Action items, blockers, and commitments captured automatically. Quick turnaround for distributed teams.
Client calls & sales meetings
Decisions, follow-ups, and commitments documented for CRM sync and relationship tracking.
All-hands & town halls
Company-wide communication record with Q&A captured. Essential for remote-first organizations.
Nonprofit board meetings
Often legally required by state law. Grant funders frequently request meeting minutes as part of audits.
Compliance-regulated industries
Healthcare (HIPAA), finance (SOX), legal — documentation requirements demand accurate meeting records.
Simple, Affordable Pricing
Meeting minutes generation is included with every plan at no extra charge. You pay only for transcription minutes. Meeting bot uses 3x credits (~$0.90/hr).
$2/mo
Starter
200 min (~3 meetings)
$5/mo
Basic
1,000 min (~16 meetings)
$5/seat/mo
Team
+ $3/1,000 min
Team plan includes meeting bot, shared workspace, and admin controls.
See all plansMeeting Minutes Generator FAQ
What is the best AI meeting minutes generator?
For upload-based meeting minutes, NovaScribe ($2/mo) produces transcripts with speaker labels and AI-extracted action items. For live meeting capture with deeper integrations, Otter.ai ($8.33/mo) and Fireflies ($10/mo) offer calendar auto-join and CRM sync. For formal minutes templates, Fellow ($7/user/mo) has the best customizable formats.
Can I generate meeting minutes from a Zoom recording?
Yes. Export your Zoom recording (MP4 or M4A from Zoom cloud or local recording) and upload to NovaScribe. You'll get a transcript with speaker labels and an AI summary with decisions and action items — the core content for meeting minutes.
How much do AI meeting minutes tools cost?
NovaScribe: from $2/month. Otter Pro: $8.33/month. Fireflies Pro: $10/month. Fellow: $7/user/month. tl;dv: $18/seat/month. For teams, NovaScribe Team at $5/seat/month is the most affordable option with meeting bot included.
Are AI meeting minutes legally valid for board meetings?
AI-generated minutes should be reviewed and approved by the board secretary before filing. The AI output serves as a draft — the final signed minutes are the legal record. Most corporate governance standards require human review and approval regardless of how the draft was produced.
Can AI handle meetings with 10+ speakers?
AI speaker identification works well with 2–5 speakers (90–95% accuracy). With 10+ speakers, accuracy drops and some speakers may be mislabeled. For large meetings, review and correct speaker labels before finalizing minutes.
Do I need a meeting bot or can I upload a recording?
Both work. The meeting bot joins Zoom/Meet/Teams live and records automatically. Upload works for past recordings, recordings from others, or when meeting bots are restricted by company policy (40% of enterprises now restrict bots).
What's the difference between meeting notes and meeting minutes?
Meeting notes are informal — key points and highlights for personal reference. Meeting minutes are formal structured documents with attendees, decisions, action items, and next steps. Minutes are often legally required for board meetings and corporate governance. NovaScribe produces the raw material (transcript + AI summary) that you can format as either.
Related Tools
Meeting Transcription
Full verbatim transcripts of your meetings with timestamps and speaker labels.
AI Meeting Summary
Automated summaries with key points, decisions, and action items from your meetings.
Zoom Meeting Transcription
Transcribe Zoom recordings with speaker labels. Works with cloud and local recordings.
Speaker Identification
AI-powered speaker diarization to identify who said what in multi-speaker recordings.